For Homeowner Associations

Sustainable Comfort, Inc. offers management services for homeowner associations. Depending on your needs, we can provide any of the following services (or customize based on what you prefer):

Maintenance and Project Management

  • Respond to emergency and regular maintenance requests in a timely manner commensurate with the urgency of the request
  • Provide a 24/7 hotline for emergency service
  • Quote, or facilitate subcontractors as-needed for specialized trades and larger projects

Financial Management

  • Facilitate collection of condo dues, special assessments, and late fees on a monthly basis
  • Enforce payment of balances owed by unit owners
  • Maintain complete and accurate financial records for the Association, including:
    • A ledger for incoming and outgoing association payments
    • Manage Association bank account
    • Ensure adequate accounting controls are in-place for Association expenditures
  • Facilitate periodic competitive review of major contracts
  • Year-end communication to CPA regarding annual tax return preparation and filing not to exceed one day of administrative labor to complete

Meeting Facilitation

  • Facilitation of a quarterly Board meeting including scheduling, agenda, and preparation of a meeting packet 48-hours in advance of each meeting and meeting minutes within 72-hours after completion of meeting
  • Facilitation of Annual Owners’ Meeting, including scheduling, owner meeting notice, handling of administrative items (proof of notice, approval of minutes, etc.) and preparation of official minutes

Association Representation

  • Represent the will of the Association, per its bylaws, by communicating and managing owner and tenant compliance
  • Enforce mandatory review of incoming tenants and leases

Communications & Updates

  • Assist in resident and tenant communications.
  • Consult upon and help update rules and regulations as needed.
  • Registry filings

Many members of our staff live in condos and have served on homeowner association boards. We know how to effectively run a Board that plans for the future and keeps residents happy in the present. Give us a call to learn more.